Documentation

What Constitutes a Disaster "Record"?

A disaster "record" can refer to two main things:

  1. Documentation of the Disaster: This encompasses any record created to document the event and its effects. Examples include:
    • Official Reports:  Damage assessments, incident reports, and after-action reports created by government agencies or response teams.
    • Operational Records: Logs, communications, and other records generated by organizations during their disaster response efforts.
    • Media Coverage: Photographs, videos, and news articles documenting the disaster.
    • Personal Records:  Photos, videos, and journals created by individuals who experienced the disaster.
  2. Records Impacted by the Disaster: This refers to existing records (physical or digital) that were damaged, lost, or destroyed during the disaster. Examples include:
    • Paper Documents:  Official records, financial documents, personnel files, etc.
    • Electronic Records:  Data files, databases, emails, etc. stored on computers or servers.
    • Historical Records:  Archives, artifacts, and other historical materials.

The importance of disaster records lies in several aspects:

  • Response and Recovery:  Documentation helps assess damage, coordinate relief efforts, and guide recovery plans.
  • Accountability and Transparency:  Records provide evidence of how resources were used and can help hold authorities accountable.
  • Historical Preservation:  Disaster records serve as a historical memory of the event, helping future generations understand and prepare for similar situations.

Organizations like government agencies, businesses, and libraries often have disaster recovery plans for their essential records. These plans aim to safeguard important documents and facilitate their restoration in case of a disaster.

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This website  is intended as a national source of information about  the delivery of  financial recovery services. It includes resources on eligibility, procurement, grant management delivery, and issues related to various Federal Programs currently supporting FEMA  Public Assistance program  financial recovery for governments and non-profits. This website is not affiliated or endorsed or sponsored  by  FEMA  or any other Federal grant program. The information provided in various webpage documents is derived largely from Federal  published materials. In general, under section 105 of the Copyright Act, such works are not entitled to domestic copyright protection under U.S. law and are therefore in the public domain.  The goal is to help navigate the various Federal websites and summarize grant information and requirements. It does not constitute legal advice or grant management advise and is provided for general informational purposes only. Only the Federal Agency responsible for grants can make determinations on eligibility and grant amounts. You should consult with your professional services advisors and State and Federal Grant Coordinators for more detailed guidance on specific FEMA Public Assistance financial recovery issues.

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