Documentation

How long should records be retained for a Federal award?

Key points regarding record retention for Federal awards:

  • General Rule:  Three years is the standard retention period.  This starts from the date you submit your final expenditure report (2 CFR Part 200.333).
  • Exceptions Exist:  The specific type of record and the regulations of the awarding agency may dictate a different retention period.
  • Always Check Award Details:  Review the specific terms and conditions of your grant agreement for any additional requirements from the awarding agency.
  • State and Local Requirements Apply:  State, local, tribal, and territorial governments may have their own record retention rules that you must comply with.

Following these guidelines ensures you properly manage grant-related records and avoid any potential issues during audits or inquiries.

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