Documentation

How long should records be retained for a Federal award?

Key points regarding record retention for Federal awards:

  • General Rule:  Three years is the standard retention period.  This starts from the date you submit your final expenditure report (2 CFR Part 200.333).
  • Exceptions Exist:  The specific type of record and the regulations of the awarding agency may dictate a different retention period.
  • Always Check Award Details:  Review the specific terms and conditions of your grant agreement for any additional requirements from the awarding agency.
  • State and Local Requirements Apply:  State, local, tribal, and territorial governments may have their own record retention rules that you must comply with.

Following these guidelines ensures you properly manage grant-related records and avoid any potential issues during audits or inquiries.

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This website  is intended as a national source of information about  the delivery of  financial recovery services. It includes resources on eligibility, procurement, grant management delivery, and issues related to various Federal Programs currently supporting FEMA  Public Assistance program  financial recovery for governments and non-profits. This website is not affiliated or endorsed or sponsored  by  FEMA  or any other Federal grant program. The information provided in various webpage documents is derived largely from Federal  published materials. In general, under section 105 of the Copyright Act, such works are not entitled to domestic copyright protection under U.S. law and are therefore in the public domain.  The goal is to help navigate the various Federal websites and summarize grant information and requirements. It does not constitute legal advice or grant management advise and is provided for general informational purposes only. Only the Federal Agency responsible for grants can make determinations on eligibility and grant amounts. You should consult with your professional services advisors and State and Federal Grant Coordinators for more detailed guidance on specific FEMA Public Assistance financial recovery issues.

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