Detailed Discussion
A Mutual Aid Agreement is an agreement between jurisdictions or agencies to provide services across boundaries in the event of an emergency or major disaster. The conditions of the agreement can be to provide reciprocal services or direct payment for services. FEMA will reimburse mutual aid costs for emergency work provided that:
The entity that received the aid was charged for that aid. For example, Green County removes debris in Blue County. As part of their mutual aid agreement, Green County charges Blue County for the work. FEMA may provide funding to Blue County
Payment under the agreement is not contingent on receipt of Federal funding
The receiving entity can provide documentation of work accomplished, the billing for assistance, and payment for services
The claimed costs are reasonable
The claimed costs are in accordance with FEMA’s mutual aid policy (e.g., the aid was requested and the work is eligible for assistance)
The employees of the entity providing supplemental assistance are considered as extra hires or contract labor; therefore, both regular and overtime labor are eligible. The receiving entity is responsible for requesting FEMA assistance and for the non-Federal cost share.
Labor from one division of an entity providing assistance to another division of the same local or State entity will not be treated under mutual aid provisions.
References: Mutual Aid Agreements for Public Assistance and Fire Management Assistance, FEMA Policy 9523.6, dated August 13, 2007
Public Assistance Guide, FEMA 322, pages 50-51