Job Aids / Guides / Checklists

Supplemental information and tools to help perform various tasks for PA Program Delivery.

• PDMG: Damage Inventory Job Aid
• Instructions on how to create the Damage Inventory, the list of all the Applicant's damaged facilities and infrastructure.
• Document   Last Updated: May 16th, 2019 7:37 AM CDT
• PDMG: Exploratory Call Guide
• The Exploratory Call (EC) is the first opportunity to establish a relationship between the Applicant and FEMA. The information gathered during the EC will enable the Program Delivery Manager (PDMG) to create a tailored agenda for the Recovery Scoping Meeting (RSM) and should take place within seven days of Applicant assignment to the PDMG.
• Document   Last Updated: May 16th, 2019 7:29 AM CDT
• Site Inspector: Damage Continuation Sheet
• Use this form to add more line items to an inspection report.
• Document   Last Updated: March 28th, 2019 9:14 AM CDT
• Site Inspector: Calculation and Conversions
• Use this Excel spreadsheet to calculate quantities of materials and to convert units.
• Document   Last Updated: March 28th, 2019 9:11 AM CDT
• Site Inspector: Distance Calculator
• Use this Excel spreadsheet to calculate road dimensions and length.
• Document   Last Updated: March 28th, 2019 9:27 AM CDT
• Site Inspector: Photo Page Job Aid
• Follow these abbreviated instructions to properly download and upload site photos.
• Document   Last Updated: March 28th, 2019 9:34 AM CDT
• Site Inspector: Photo Page Job Aid Guide
• A step-by-step guide (with screenshots) walking through setting up a photo page.
• Document   Last Updated: March 28th, 2019 9:33 AM CDT
• Site Inspector: Photo Page Template
• Use this template for your photo page.
• Document   Last Updated: March 28th, 2019 9:36 AM CDT
• Site Inspector: Roof Pitch Chart
• Reference for estimating the angle of a roof.
• Document   Last Updated: March 28th, 2019 9:37 AM CDT
• Site Inspector: Roof Types-Materials
• Reference on identifying roof types and materials.
• Document   Last Updated: March 28th, 2019 9:38 AM CDT
• Site Inspector: Tree Calculator
• Use this spreadsheet to calculate the volume of broken trees.
• Document   Last Updated: March 28th, 2019 9:39 AM CDT
• Site Inspector: Alternate 1-page Photo Template
• Alternate 1-page photo template.
• Document   Last Updated: May 22nd, 2019 7:19 AM CDT
• PDMG: Recovery Scoping Meeting Guide
• The Recovery Scoping Meeting (RSM) is the first substantive meeting between the Applicant and FEMA which starts the 60 day regulatory timeframe for the Applicant to identify and report damage. It is a detailed and in-depth meeting regarding the Applicant’s disaster damages and the PA process. This document will be used by the Program Delivery Manager (PDMG) as guidance for conducting the RSM with the Applicant. The RSM should be tailored to the Applicant based on information gathered during the Exploratory Call (EC).
• Document   Last Updated: July 25th, 2019 9:51 AM CDT
• Site Inspector: Alternate 2-page Photo Template
• Alternate 2-page photo template.
• Document   Last Updated: May 22nd, 2019 7:19 AM CDT
• Site Inspection: Site Inspection Reports
• A zip file containing all current Category A-G Site Inspection Reports as of 9-3-2019.
• Document   Last Updated: September 3rd, 2019 6:48 PM CDT
• Site Inspector: Job Aid
• Job Aid containing steps on how to conduct a site inspection.
• Document   Last Updated: September 3rd, 2019 6:52 PM CDT
• Site Inspector: DDD Review Checklist
• Use this checklist to review a DDD before submitting it to the PDMG.
• Document   Last Updated: September 3rd, 2019 6:53 PM CDT

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