FEMA may provide PA funding to a local government for the repair of a public facility damaged by a major disaster. For costs to be eligible, FEMA requires, among other requirements, that costs must be adequately documented. The Applicant is advised that, currently, it has not provided adequate documentation to substantiate its claimed actual contract costs as it has not yet completed the scope of work (SOW) associated with the claimed costs. Upon completion of a large project obligated based on an estimate, FEMA reviews the documentation to support the actual eligible costs and, if necessary, obligates additional funds or reduces funding. At such a time that the work to repair the Facility has been completed, FEMA will review the documentation provided for the completed work and, if necessary, obligate additional funds or reduce funding based on actual costs to complete the eligible SOW.

The Applicant has not provided documentation necessary to support the costs requested as it has not yet completed the SOW associated with the claimed costs. Therefore, the appeal is denied. However, once the Applicant has completed the SOW and provided a final cost accounting, FEMA will review the Applicant’s documentation and award actual costs of the completed, eligible SOW.

Stafford Act § 406(a)(1)(A). 2 C.F.R. § 200.403(g). 44 C.F.R. §§ 206.203(c)(1); 206.205(b). PAPPG, at 21-22, 133, 138, and 144.